Last updated - 2020-07-09
DEFINITIONS KINGSLEY MEDIA LTD HERE ON REFERRED TO AS KINGSLEY MEDIA AGREEMENT MEANS THE PROJECT PROPOSAL, TERMS AND CONDITIONS AND ANY OTHER ATTACHED DOCUMENTS. PROJECT MEANS THE SCOPE AND PURPOSE OF THE CLIENT’S IDENTIFIED USAGE OF THE WORK PRODUCT AS DESCRIBED IN THE PROJECT PROPOSAL. SERVICES MEANS ALL SERVICES AND THE WORK PRODUCT TO BE PROVIDED TO CLIENT BY KINGSLEY MEDIA AS DESCRIBED AND OTHERWISE FURTHER DEFINED IN THE PROJECT PROPOSAL. FINAL DELIVERABLES MEANS THE FINAL VERSIONS OF DELIVERABLES PROVIDED BY KINGSLEY MEDIA AND ACCEPTED BY CLIENT. DELIVERABLES MEANS THE SERVICES AND WORK PRODUCT SPECIFIED IN THE PROJECT PROPOSAL TO BE DELIVERED BY KINGSLEY MEDIA TO CLIENT. CLIENT CONTENT MEANS ALL MATERIALS, WRITING, IMAGES OR OTHER CREATIVE CONTENT PROVIDED BY CLIENT USED IN PREPARING OR CREATING THE DELIVERABLES. THIRD PARTY MATERIALS MEANS PROPRIETARY THIRD PARTY MATERIALS WHICH ARE INCORPORATED INTO THE FINAL DELIVERABLES, INCLUDING WITHOUT LIMITATION STOCK PHOTOGRAPHY OR ILLUSTRATION. DESIGN TOOLS MEANS ALL DESIGN TOOLS DEVELOPED AND/OR USED BY KINGSLEY MEDIA IN PERFORMING THE SERVICES, INCLUDING PREEXISTING AND NEWLY DEVELOPED SOFTWARE INCLUDING SOURCE CODE, WEB AUTHORING TOOLS, TYPE FONTS, AND APPLICATION TOOLS, TOGETHER WITH ANY OTHER SOFTWARE, OR OTHER INVENTIONS WHETHER OR NOT PATENTABLE, AND GENERAL NON-COPYRIGHTABLE CONCEPTS SUCH AS WEBSITE DESIGN, ARCHITECTURE, LAYOUT, NAVIGATIONAL AND FUNCTIONAL ELEMENTS. KINGSLEY MEDIA SERVICES.
Kingsley Media shall perform the services listed the Scope of Work according to the Work Plan and Milestones schedule.
The terms of this Agreement expire 30 days after being submitted to Client. If this Agreement expires, Kingsley Media may modify the Agreement and resubmit it to Client.
Client agrees to pay Kingsley Media the fees listed in the Project Proposal, including all taxes. Expenses: Client will pay Kingsley Media expenses, including but not limited to: (a) Incidental and out-of-pocket expenses at cost; (b) Mileage reimbursement, other than normal commuting, at £0.45 per mile; (c) Travel expenses, other than normal commuting, but including airfare, rental vehicles, and accommodation with client approval. Additional Costs: Pricing in the Project Proposal includes only Kingsley Media fees. Any other costs, such as hosting, art licensing or photography, will be billed to Client. Hosting Final Deliverables: Kingsley Media will host the Final Deliverables on Kingsley Medias web space while the Project is under construction. If the Final Deliverables are not completed by the completion date listed in the Project Proposal, and the delay is not caused by Kingsley Media, Client agrees to pay Kingsley Media £10.00 per month for hosting until the Final Deliverables are moved to Clients server.
Payment Schedule: Payment is due when Kingsley Media completes each milestone as listed in the Work Plan and Milestones schedule, and Client accepts the Deliverables for that milestone. Invoices: All invoices are payable within 14 days of receipt unless otherwise agreed. Invoices shall list any expenses and additional costs as separate items.
Late Fee: A monthly service fee of 1.5 percent, or the maximum allowed by law, is payable on all overdue balances. Crediting Late Payments: Payments will be credited to late payments first, then to unpaid balances. Collection Expenses: Client shall pay all collection or legal fees caused by late payments. Withholding Delivery: Kingsley Media may withhold delivery and transfer of ownership of any current work if accounts are not current or overdue invoices are not paid in full. Withholding License: All grants of any license to use or transfer ownership of any intellectual property rights under this Agreement are conditioned on full payment, including all outstanding Additional Costs, Expenses, Fees, or any other charges.
If Client wants to change the Scope of Work after acceptance of this Agreement, Client shall send Kingsley Media a written Change Order describing the requested changes in detail. Within [DAYS] of receiving a Change Order, Kingsley Media will respond with a statement proposing Kingsley Medias availability, additional fees, changes to delivery dates, and any modification to the Terms and Conditions. Kingsley Media will evaluate each Change Order at its standard rate and charges. Major Change: If Client requests are at or near 10% percent of the time required to produce Deliverables, or the value of the Scope of Services, Kingsley Media shall be entitled to submit a new and separate Proposal to Client for written approval. Kingsley Media shall not begin work on the revised services until he receives a fully signed revised proposal and any additional fees. Minor Change: If Client requests are not Major Changes, Client will be billed on a time and materials basis at Kingsley Medias hourly rate of £25 per hour. Such charges shall be in addition to all other amount payable under this Agreement, despite any maximum budget, contract price or final price identified. Kingsley Media may extend or modify any delivery schedule or deadlines in the Agreement as may be required by such changes. Acceptance/Rejection: Client will have 14 days to respond in writing accepting or rejecting the new proposal. If Client rejects the proposal, Kingsley Media will not be obligated to perform any services beyond those in the original Agreement.
Kingsley Media Delays: Kingsley Media shall use all reasonable efforts to meet the Work Plan and Milestones delivery schedule. Kingsley Media may extend the due date for any Deliverable by giving written notice to Client. The total of all extensions shall not exceed 30 days. Client Delays: Client shall use all reasonable efforts to provide needed information, materials and approvals. Any delay by Client will result in a day-for-day extension of the due date for all Deliverables. General Delays: Any delay caused be conditions beyond the reasonable control of the parties shall not be considered a breach and will result in a day-for-day extension any performance due. Each party shall use reasonable efforts to notify the other party, in writing, of a delay. Conditions beyond the reasonable control of the parties include, but are not limited to, natural disasters, acts of government after the date of agreement, power failure, fire, flood, acts of God, labor disputes, riots, acts of war, terrorism and epidemics.
EVALUATION AND ACCEPTANCE
Testing: Kingsley Media will test and correct Deliverables using commercially reasonable efforts before providing Deliverables to Client. Approval Periods: Client shall, within 3 business days after receiving each Deliverable, notify Kingsley Media in writing of any failure to comply with the specification of the Project Proposal or of any other objections, corrections or changes required. Kingsley Media shall, within 5 business days of receiving Clients notification, correct and submit a revised Deliverable to Client. Client shall, within 3 business days of receiving a revised Deliverable, either approve the corrected version or make further changes. If after 5 corrections by Kingsley Media, Client finds the Deliverables are not acceptable, Client may terminate this agreement subject to the termination clauses of this Agreement. If Client fails to provide approval or comments during any approval period, those Deliverables will be considered approved and accepted. All objections, corrections and changes shall be subject to the terms and conditions of this Agreement.
Client acknowledges that it is responsible for performing the following in a reasonable and timely manner: (a) Provide Client Content in a form suitable for use in the Deliverables without further preparation by Kingsley Media, unless otherwise specified in the Project Proposal; (b) Proofread all Deliverables. Client will be charged for correcting errors after the acceptance of any Deliverable; (c) Make decisions regarding other parties.
ACCREDITATION AND PROMOTION
Accreditation: Kingsley Media shall be entitled to place accreditation, as a hyperlink or otherwise, in the form, size and location as incorporated by Kingsley Media in the Deliverables on each page of the Final Deliverables. Promotion: Kingsley Media retains the right to reproduce, publish and display the Deliverables in Kingsley Media’s portfolios and websites, in galleries, design periodicals and other media or exhibits for the purposes of recognition of creative excellence or professional advancement, and to be credited with authorship of the Deliverables in connection with such uses. Promotional Approval: Either party, subject to the other’s reasonable approval, may describe its role in the Project on its website and in other promotional and marketing materials, and, if not expressly objected to, include a link to the other party’s website.
Client’s "Confidential Information" includes information that Kingsley Media should reasonably believe to be confidential. Kingsley Media's "Confidential Information" includes the source code of any Kingsley Media Tools. All material considered confidential by either party shall be designated as confidential. Confidential Information shall not be disclosed to third parties and shall only used as needed to perform this Agreement. Confidential Information shall not include any information that is already known by the recipient, becomes publicly known through no fault of the recipient, or is received from a third party without a restriction on disclosure.
RELATIONSHIP OF THE PARTIES
Independent Contractor: Kingsley Media is an independent contractor. Kingsley Media shall determine, in its sole discretion, the manner and means by which the Services are accomplished. No agency, partnership, joint venture, or employee-employer relationship is intended or created by this Agreement. Neither party is authorized to act as agent or bind the other party except as expressly stated in this Agreement. Kingsley Media and the work product or Deliverables prepared by Kingsley Media shall not be deemed a work for hire as defined under Copyright Law. All rights granted to Client are contractual in nature and are expressly defined by this Agreement. Design Agents. Kingsley Media shall be allowed to use third party’s as independent contractors in connection with the Services (“Design Agents”). Kingsley Media shall remain fully responsible for Design Agents’ compliance with this Agreement. No Exclusivity. This Agreement does not create an exclusive relationship between the parties. Client is free to engage others to perform services of the same or similar nature to those provided by Kingsley Media, and Kingsley Media shall be entitled to offer and provide design services to others, solicit other clients and otherwise advertise the services offered by Kingsley Media.
REPRESENTATIONS AND WARRANTIES
By Client. Client represents and warrants to Kingsley Media that: (a) To the best of Client’s knowledge, use of the Client Content does not infringe the rights of any third party; (b) Client shall comply with the terms and conditions of any licensing agreements which govern the use of Third Party Materials; (c) Client will obtain all necessary and appropriate rights and licenses to grant license to Kingsley Media to use Third Party Materials. By Kingsley Media: Kingsley Media represents and warranty to Client that: (a) Kingsley Media will provide the Services identified in the Agreement in a professional and workmanlike manner; (b) Kingsley Media shall secure all necessary rights, title, and interest in and to the Final Deliverables, including Kingsley Media Tools, sufficient for Kingsley Media to grant the intellectual property rights provided in this Agreement; (c) To the best of Kingsley Media’s knowledge, the Deliverables will not violate the rights of any third parties; (d) If Client or third parties modify the Deliverables or use the Deliverables outside of the scope or purpose of this Agreement, all representations and warranties of Kingsley Media shall be void.
EXCEPT FOR THE EXPRESS REPRESENTATIONS AND WARRANTIES STATED IN THIS AGREEMENT, KINGSLEY MEDIA MAKES NO WARRANTIES WHATSOEVER. KINGSLEY MEDIA EXPLICITLY DISCLAIMS ANY OTHER WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR COMPLIANCE WITH LAWS OR GOVERNMENT RULES OR REGULATIONS APPLICABLE TO THE PROJECT. INDEMNIFICATION AND LIABILITY.
Client shall indemnify Kingsley Media from any and all damages, liabilities, costs, losses, expenses or attorney fees arising out of any claim, demand, or action by a third party arising out of any breach of Client’s responsibilities or obligations, representations or warranties under this Agreement. Kingsley Media shall promptly notify Client in writing of any third-party claim or suit. Client shall have the right to fully control the defense and any settlement of such claim or suit. By Developer: In the case of a third-party lawsuit or proceeding based on a claim that Deliverables breach the third party’s intellectual property rights, and it is determined that such infringement has occurred, Kingsley Media may at its own expense, replace any infringing content with non-infringing content. Limitation of Liability.
THE SERVICES AND THE WORK PRODUCT OF KINGSLEY MEDIA ARE SOLD “AS IS.” IN ALL CIRCUMSTANCES, THE MAXIMUM LIABILITY OF KINGSLEY MEDIA, ITS DIRECTORS, OFFICERS, EMPLOYEES, DESIGN AGENTS AND AFFILIATES (“KINGSLEY MEDIA PARTIES”), TO CLIENT FOR DAMAGES FOR ANY AND ALL CAUSES WHATSOEVER, AND CLIENT’S MAXIMUM REMEDY, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT OR OTHERWISE, SHALL BE LIMITED TO THE NET PROFIT OF KINGSLEY MEDIA. IN NO EVENT SHALL KINGSLEY MEDIA BE LIABLE FOR ANY LOST DATA OR CONTENT, LOST PROFITS, BUSINESS INTERRUPTION OR FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR RELATING TO THE MATERIALS OR THE SERVICES PROVIDED BY KINGSLEY MEDIA, EVEN IF KINGSLEY MEDIA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY. TERM AND TERMINATION.
Term: This agreement shall begin when both parties sign and shall continue until all Services are complete and delivered, or until the Agreement is Terminated. Termination for Cause: Either party may terminate this agreement at any time, on 7 days prior written notice if the other party breaches any of its material responsibilities or obligations under this Agreement and fails to cure that breach during that 7 day period. Termination for Insolvency: Either party may terminate this agreement at any time, on written notice to the other party, if the other party ceases to conduct business in its normal course; makes an assignment for the benefit of creditors; is liquidated or otherwise dissolved; becomes insolvent; files a petition in bankruptcy; or a receiver, trustee, or custodian is appointed for it. Termination by Mutual Agreement: This agreement may be terminated by the mutual agreement of the parties. Termination for Convenience: Either party may terminate this agreement at any time and for any reason by giving 3 days written notice to the other party prior to the start of the work commencement date. If Client terminates the Agreement under this section, Kingsley Media shall, at Clients reasonable discretion, complete any work assigned or scheduled during the notice period in accordance with the terms and conditions of this Agreement. Termination Fees: In the event of termination, Client shall pay Kingsley Media for the Services performed through the date of termination in the amount of a prorated portion of the fees due. Client shall pay all Expenses, Fees, and Additional Costs incurred through the date of termination. Intellectual Property: If Client terminates and on full payment of compensation, Kingsley Media grants Client right and title as provided by this Agreement with respect to those Deliverables provided and accepted by Client as of the date of termination. Confidential Information: On expiration or termination of this Agreement: (a) each party shall return or, at the disclosing party’s request, destroy the Confidential Information of the other party, and (b) all rights and obligations regarding Confidential Information shall survive.
RIGHTS TO FINAL ART
License: Kingsley Media grants to Client a non-exclusive, perpetual and worldwide license to use and display the Final Deliverables in accordance with this Agreement. The rights granted to Client are for use of the Final Deliverables in its original form only. Client may not change, create derivative works or extract portions of the Final Deliverables. Liquidation for unlicensed use: Additional use of any Deliverables by Client outside the scope of the license granted above requires additional fees. Kingsley Media shall be entitled to further compensation equal to 50% percent of the total original Project fee unless otherwise agreed in writing by both parties. In the event of non-payment, Kingsley Media shall be entitled to pursue all remedies under law and equity.
RIGHTS TO DELIVERABLES OTHER THAN FINAL ART
Client Content: Client Content is the exclusive property of the Client. Client grants Kingsley Media a nonexclusive, non-transferable license to use, reproduce, modify, display and publish the Client Content solely in connection with Kingsley Media’s performance of the Services and limited promotional uses of the Deliverables as authorized in this Agreement. Preliminary Works. Kingsley Media retains all rights in and to all Preliminary Works. Client shall return all Preliminary Works to Kingsley Media within thirty (30) days of completion of the Services. Kingsley Media Tools. All Kingsley Media Tools are and shall remain the exclusive property of Kingsley Media. Kingsley Media grants Client a nonexclusive, non-transferable, perpetual, worldwide license to use the Kingsley Media Tools solely to the extent necessary with the Final Deliverables for the Project.
Warranty Period. During the first 30 days following expiration of this Agreement, Kingsley Media shall provide up to 8 hours of Support Services at no additional cost to Client. Support Services means commercially reasonable technical support and assistance to maintain and update the Deliverables, including correcting any errors or Deficiencies. Requests for additional support will be billed on a time and materials basis at Kingsley Medias standard rate. Maintenance Period. After the Warranty Period expires and at Client’s option, Kingsley Media will provide Support Services for the following 12 months for Kingsley Media’s hourly fees of £25 per hour. No Enhancements: The services in the Warranty Period and the Maintenance Period do not include enhancements to the Project or other services outside the scope of the Proposal.
During the Maintenance Period, Client may request that Kingsley Media develop enhancements to the Deliverables. Kingsley Media shall exercise commercially reasonable efforts to prioritize Kingsley Media’s resources to create such enhancements. Client understands Kingsley Media may have pre-existing obligations that may delay requested enhancements. Kingsley Media shall provide any enhancements shall be provided on a time and materials basis at Kingsley Medias standard rate. Alterations. Alteration of any Deliverable is prohibited without the express permission of Kingsley Media. Kingsley Media will be given the first opportunity to make the required alterations. Unauthorized alterations shall constitute additional use and will be billed accordingly.
Negotiation: Parties agree to attempt to resolve any dispute by negotiation between the parties.
Modification/Waiver: Modifications to this Agreement must be in writing and signed by both parties. Failure by either party to enforce any right or seek to remedy any breach under this Agreement shall not be construed as a waiver of such rights nor shall a waiver by either party of default in one or more instances be construed as constituting a continuing waiver or as a waiver of any other breach. Notices. All notices under this Agreement shall be given in writing either by: (a) Fax or Email, with return confirmation of receipt; (b) Certified or Registered mail, with return receipt requested. Notice will be effective when received, or in the case of email or fax, on confirmation of receipt. No Assignment. Rights or obligations under this Agreement shall not be transferred, assigned or encumbered without the prior written consent of the other party. Governing Law. This Agreement shall be governed by the laws of England and Wales. Severability: If any provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. Where possible the invalid or unenforceable provision shall be interpreted in such manner as to be effective and valid under applicable law. Headings: Headings and numbering used in this Agreement are for convenience and reference only and shall not affect the scope, meaning, intent or interpretation of this Agreement, and shall not have any legal effect. Complete Agreement: This Agreement is the entire understanding of the parties and supersedes all prior understandings and documents relating to the subject matter of this Agreement.